In development

Asanduff HQ

One account for every business and branch you run

Run several businesses and their branches from one account: sales, stock, invoices, expenses and the books, with a live view of what each branch is earning.

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Overview

Asanduff HQ is a management system for owners who run more than one business. Each business keeps its own sales, stock, customers and books. Each branch sees only its own work. The owner sees all of it together.

Open the dashboard in the morning and you know where you stand: what came in, what went out, what was left, which branch is ahead and which one is losing money. Overdue invoices, low stock and unusually large expenses come to you as alerts, so you don't have to go looking for them.

It was built for businesses in Ghana. Amounts are in cedis. Customers can pay in cash, by mobile money, card, bank transfer or cheque. Tax follows the way GRA charges it, with VAT, NHIL and GETFund shown separately on every receipt and added up in a tax report.

The bookkeeping happens in the background. Every sale, invoice, payment and expense is posted to your chart of accounts the moment it's recorded, so your accountant works from a trial balance that matches what happened at the counter, not a bag of receipts at the end of the month.

It runs in the browser on a laptop at head office or a phone behind the counter. There's nothing to install.

Features

What it does

One dashboard for everything

Revenue, expenses and profit across all your businesses, or one business, or a single branch.
Business and branch rankings

Every business and branch ranked by profit, with the ones running at a loss flagged in red.
Point of sale

A quick till for each branch. Prices, tax and stock come from the system, so a cashier can't key in the wrong price.
Credit sales

Sell on credit to named customers and see exactly what each one owes.
Invoices

Draft, issue and print invoices, record part-payments, and see what's owed by how late it is.
Every way customers pay

Cash, mobile money, card, bank transfer and cheque, with a printable receipt for each payment.
Stock at every branch

Receive, adjust and transfer stock between branches. Stock can never go below zero.
Low-stock alerts

Set a reorder level for each item at each branch and get told when it's reached.
Expenses with receipts

Record spending by category and attach a photo or PDF of the receipt.
Ghana tax built in

VAT, NHIL and GETFund as separate parts, prices with or without tax included, and a tax report for filing.
Automatic bookkeeping

Sales, invoices, payments, expenses and stock write-offs post double-entry journal entries as they happen.
Ready-made chart of accounts

Start from 52 accounts set up for a Ghanaian small business, including mobile money, VAT, PAYE and SSNIT, then make it your own.
Trial balance and ledgers

The balance of every account on any day, and a running ledger for each one.
Twelve reports

Sales, revenue, profit and loss, expenses, payments, tax, invoices, products, stock, customers, and business and branch performance.
Excel and PDF exports

Download any report as a spreadsheet or a print-ready PDF.
Roles and permissions

Built-in roles for admins, managers, accountants and cashiers, or create your own.
Everyone sees only their part

Staff see only the businesses and branches they work in. The server enforces it on every request, not just the menus.
Alerts that find you

Overdue invoices, branches running at a loss, low stock and unusually large expenses.
A permanent audit trail

Who did what, and when. Sales, payments and journal entries are voided or reversed, never deleted.
Two-step sign-in

Codes from an authenticator app, with recovery codes, and the option to make it compulsory for administrators.
Modules per business

Switch on only what each business needs. A restaurant doesn't need invoices, and a haulage firm doesn't need a till.
Works on phones

Every screen fits a phone, so managers can check in from anywhere.

Modules

Built in parts that work together

01
Dashboard

Profit, sales, what's owed and what needs attention, for the whole group or one branch.
02
Businesses and branches

Each business with its own branches, settings and modules.
03
Sales

The till, credit sales, voids and receipts.
04
Customers

Customer records, what they've bought and what they owe.
05
Products and services

Prices, costs, tax rates and categories.
06
Inventory

Stock levels, receiving, adjustments, transfers and reorder levels.
07
Expenses

Spending by category and branch, with receipts attached.
08
Invoices

Billing on credit, from draft to paid, with ageing of what's owed.
09
Payments

Every amount received, by method, with printable receipts.
10
Suppliers

Who you buy from and what you've paid them.
11
Staff

Employee records, positions and pay.
12
Chart of accounts and bookkeeping

Accounts, the journal, ledgers and the trial balance.
13
Reports

Twelve reports with Excel and PDF export.
14
Notifications

Alerts sent to the people responsible.
15
Users, roles and audit log

Who can do what, and a record of everything they did.
16
Settings

Organisation, tax rates, alert thresholds and sign-in security.